Swan Events Staffing places permanent events professionals into US venues, agencies and in-house brand teams. One named recruiter, a written brief, and a vetted shortlist within the working week.
"They sent four candidates, three of whom we wanted to interview. Same day callback when our brief shifted. That is rare in events."
Events recruitment moves fast. The shortlist still has to be right. Here is how we hold the line on standards.
Right-to-work, references, certifications and event-shift experience all confirmed before a CV reaches your inbox.
A 30-minute briefing call about the venue, the event format and the candidate profile. Written brief returned for sign-off.
Day-7, day-30 and day-90 follow-ups. Issues caught early usually do not become problems by the next event cycle.
Permanent placements for venues, agencies, brand activation teams and production companies.
Day-of and pre-event coordinators for corporate, weddings and private functions.
Senior managers running multi-day conferences, brand launches and large activations.
Customer-facing ambassadors for brand activations, sampling and experiential marketing.
Model talent for trade shows, retail launches, conventions and corporate events.
Front-of-house, hostesses and floor managers for hotels, ballrooms and private clubs.
Mixologists, bar leads, ABC/TIPS-certified for upscale weddings, corporate and brand bars.
Banquet servers, cocktail servers and lead servers for venues and catering operators.
Load-in/load-out crew, riggers and setup leads for show floors and event venues.
Event PAs supporting AV, lighting, talent wrangling and run-of-show across event teams.
Operations managers and directors for venues, hotel groups and events agencies.
Whether you are hiring an event coordinator or a director of operations, the process is the same. Considered, calibrated, properly closed.
30 minutes on the phone about the team, the event calendar and the must-haves. Written brief returned for sign-off.
We approach the network and active candidates. Vet, interview, rank. You receive three to six properly checked candidates.
We coordinate the offer, the notice period and the start date. Counter-offer pressure handled before it lands.
Day-7, day-30 and day-90 check-ins with both sides. The placement is only successful if the hire is still in seat.
Events recruitment is its own discipline. Calendars move quickly, peak seasons land hard, and a hire who is not the right cultural fit will not last past the next major event. Swan was set up for clients who want the same recruiter to take the brief, run the search, run offer support, and check back in at thirty and ninety days.
Every shortlist is calibrated against current US event-industry pay data plus what we are seeing live across the desk this month. If the band looks low for the city or the role, we will tell you before we start, not after the offer is rejected.
Three to six candidates per brief, properly vetted, with our written notes attached. Right-to-work, references, certifications (ABC/TIPS, ServSafe, OSHA where relevant) and motivation are all checked before introduction. We rank, we do not just send.
Permanent placements only. Venues, in-house event teams at brands, hotel groups, catering operators and event agencies. We do not run day-rate event staffing pools and we do not run promotional model agencies that book per shift.